Managing Belts, Classes, and Payments in One Place

Most studios run on three separate systems. A binder holds the ranks. A wall calendar holds the schedule. A card reader holds the money. Class booking and payment software combines two of those. The third still needs a person. That gap is worth knowing before switching.

Built for businesses running classes, workshops, and events, Occasion serves more than eight thousand sellers worldwide. Our platform covers calendars, rosters, payments, and reports in one place. Support comes by chat, email, or phone. Someone answers seven days a week, with no call center in between.

What Class Booking and Payment Software Handles for a Studio

The calendar sits on the studio website and takes bookings directly. Customers reserve online, by phone, or at the front desk. Every booking lands in the same calendar. Confirmation and reminder emails send themselves. Nobody at the desk has to chase a single one of them.

How Multi-Week Series Listings Work

A belt program runs in blocks, not single sessions. Listings can be one-off classes, multi-week series, or drop-ins. You set up an eight-week beginner course once. Students book the whole block in a single checkout. The seat stays theirs for every week.

How the Waitlist Fills Empty Seats

Beginner classes sell out fast in September. People can join a waitlist on any full class. The system notifies them the moment a spot opens. Seats refill on their own. Nobody works down a paper list calling one family at a time on a busy evening.

How Attendance Records Support Belt Promotions

Check-in runs through a link on any phone or tablet. No login is needed. The system automatically records every attendance against the student. Rank itself is not a field in the platform. The attendance history behind a promotion decision is the harder part to track.

How Rosters Reach Instructors

Rosters print in a custom format for the mat. Instructors can text or email everyone on a roster at once. A canceled session reaches the full class in seconds. That beats scrambling through personal phone numbers while parents are already driving to the studio.

How Payments and Account Credits Are Processed

Payments run through Square or Stripe. Accept Payments Seamlessly at the desk or online, with one shared record either way. You can refund a missed class as account credit instead of a card. Money stays inside the business, and the student keeps the value for later.

What the Payment Side Covers

• Square and Stripe processing options
• Account credits with expiration dates
• Coupons redeemable online and in person
• Plastic and digital gift cards
• Transaction and tax reports

What Switching to a New Platform Involves

Moving platforms worries most owners, usually because of the data. A dedicated partner imports the calendar, bookings, customers, and existing credits. Staff receives one-to-one training before launch. The setup fee is fully refundable. Trying the system carries very little real risk.

Conclusion

Classes and tuition belong in one system, not three. Series listings, waitlists, check-in, and payments all run together. Belt records stay with the instructor who awards them. Studios that want that setup can book a demo with Occasion and see the calendar in action with real classes